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PRIVACY POLICY
KIVULINI SCHOOLS PRIVACY POLICY
Effective Date: 11 Jan 2026
Effective Date: 11 September 2026
Kivulini Schools (“Kivulini”, “we”, “us” or “our”) respects your privacy and is committed to protecting the personal information entrusted to us by learners, parents, guardians, prospective families, staff, visitors and users of our website.
This Privacy Policy explains how Kivulini Schools collects, uses, stores, protects and handles personal information when you visit kivulinischools.co.ke, contact us, enquire about admission, request information, visit our school or otherwise interact with us.
We process personal data in accordance with applicable Kenyan data protection laws, including the Data Protection Act, 2019 and applicable regulations and guidance issued by the Office of the Data Protection Commissioner (ODPC).
Kivulini Schools is an educational institution providing learning from Crèche through Junior School, Grade 9.
For personal data processed through our website and in connection with our school services, Kivulini Schools may act as a data controller, meaning that we determine the purposes and means for which personal information is processed.
For certain activities, we may work with third-party service providers who process information on our behalf.
Depending on how you interact with Kivulini, we may collect different types of information.
This may include:
Where information relating to a learner is provided by a parent or guardian, we may process that information for purposes connected with admission, education, administration, safeguarding and the provision of school services.
When you visit our website, certain technical information may be collected automatically, including:
We use this information primarily to operate, secure and improve our website and understand how visitors use it.
Kivulini may use personal information for purposes including:
We will collect and use personal information only for legitimate and specified purposes and will seek to limit the information collected to what is reasonably necessary for those purposes. This reflects the data-protection principles recognised by the ODPC.
Kivulini Schools recognises that learners are often minors and that information relating to children requires particular care.
We may collect and process information relating to learners where this is necessary for admission, education, safeguarding, school administration, communication with parents or guardians, or the provision of school-related services.
Where appropriate, we will obtain information from or through a parent, guardian or other person authorised to act on behalf of the learner.
We will take reasonable measures to protect children’s personal information from unauthorised access, disclosure, alteration or loss.
We will not knowingly use children’s personal information for purposes unrelated to the legitimate provision and administration of our educational services.
Depending on the circumstances, Kivulini may process personal information on the basis of:
Where processing relies on consent, you may withdraw that consent where legally applicable. Withdrawal of consent does not affect processing that took place before the withdrawal.
We do not sell personal information.
We may share personal information where reasonably necessary with:
Where third-party service providers process personal information on our behalf, we expect appropriate confidentiality and data-protection safeguards to be maintained.
Information submitted through forms on the Kivulini website may be used to:
Please do not submit information through a general website enquiry form that is not necessary for the purpose of your enquiry.
Our website may use cookies and similar technologies to help it function properly and to understand how visitors interact with our website.
Cookies may help us:
Where third-party analytics, advertising or embedded services are used, those services may process certain technical information in accordance with their own privacy policies.
You can manage or restrict cookies through your browser settings. Restricting certain cookies may affect some website functionality.
Our website may contain links to third-party websites, including social media platforms and other external services.
Kivulini is not responsible for the privacy practices, security or content of third-party websites.
We encourage users to review the privacy policies of external websites before providing them with personal information.
Kivulini takes reasonable technical and organisational measures to protect personal information against:
However, no website, online system or electronic transmission can be guaranteed to be completely secure.
We therefore encourage users to exercise appropriate caution when submitting personal information online.
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, to provide our services, to meet legal and regulatory obligations, resolve disputes, maintain appropriate records or otherwise protect our legitimate interests.
Retention periods may differ depending on the type and purpose of the information.
When information is no longer required, we will take reasonable steps to securely delete, anonymise or otherwise dispose of it.
Subject to applicable law, you may have rights including the right to:
The ODPC identifies rights including information, access, objection, correction and deletion, alongside other rights recognised under Kenya’s data-protection framework.
Where a request concerns a learner who is a minor, we may require the request to be made by a parent, guardian or other person legally authorised to act on the learner’s behalf.
To make a privacy or data-protection request, contact Kivulini Schools using the details below.
Please provide enough information for us to understand your request and identify the relevant information.
We may need to take reasonable steps to verify the identity or authority of the person making a request before releasing or changing personal information.
Some technology and service providers we use may process or store information outside Kenya.
Where personal information is transferred outside Kenya, Kivulini will take appropriate measures required by applicable data-protection law to ensure that the information receives an appropriate level of protection. Kenya’s data-protection framework places specific requirements on transfers of personal data outside Kenya.
We may update this Privacy Policy from time to time to reflect changes in our services, technology, legal requirements or data-processing practices.
The updated version will be published on this page with an updated effective date.
We encourage parents, guardians and website users to review this page periodically.
If you have questions about this Privacy Policy, wish to exercise a data-protection right, or have a concern about how your personal information is handled, please contact us:
Kivulini Schools
Kirangari–Gikuni Road, off Gitaru–Ndenderu Road
Lower Kabete, Kabete Sub-County
Kiambu County, Kenya
Phone / WhatsApp: +254 713 417 792
Email: info@kivulinischools.co.ke
Social Media: @kivulinischool